A small office is usually located in a small organization because the volume of office work is low. A small office usually has one to ten office employees. Examples of small offices are a dealer store, the main office Patent Medicine Shop, etc. The administration function is related to the administration of a commercial organization. This is the high-level function and non-routine nature. The administrative function of the office is related to human resources management, procurement and control of asset resource protection, public relations, etc. The administrative function of the Office is explained as follows: employers value office workers who are efficient, adaptable, autonomous and able to solve any problem they face. There are all kinds of offices; In general, however, they share common functions. These include: The disadvantages of a small office are: The Edward Roche desk exists wherever certain types of work are done. It`s a mistake to think of an office as a specific place. Just as a tree is known for its fruit, so is a business office for the functions it performs. Office workers` tasks can also involve a lot of interaction with customers, over the phone or when they come to the office in other stores. In many offices, receptionists` tasks are shared by employees.
The role of each employee in an office must be made very clear when hired. Otherwise, it could lead to problems later. possibly conflicts over the professional tasks to be assumed or even conflicts over remuneration and the conditions under which a person is employed. State laws and/or agreements with unions are often very specific about what a particular job entails. If an employee receives the wrong job title or if the conditions are not clearly defined, management may be restricted as to the use it could make of an employee. The traditional concept defines the office as the place where all management and office activities are carried out. This is the definitive domain of economics. All company functions are regulated and managed from the office. It collects and stores office information. The modern concept of the office explains the office as an activity and not as a place.
According to this concept, any place can be called an office if official activities such as executive and office activities are carried out. If you run a small office, Office Practices will help you understand ways to improve the efficiency of your office, including: Therefore, the traditional concept explains the office as a specific place. This is the special place for the execution of the entire company. In summary, an office is a place where all business activities related to the office and executives are conducted. It acts as the focal point of the entire organization and all information and resources enter an office and are distributed by the office itself. The office is the brain of an organization. Jame Stephenson – The office is one of the commercial enterprises dedicated to the management and coordination of its various activities. It is not only the seat of administrative activities that determines the policy of the entire company, but also of the main executive activities through which this policy is conducted. There are two types of offices, namely a small office and a large office. The information recorded should be protected for future purposes.
The degree of need for information determines how long the information must be protected. Depending on the importance of the information, an office stores the information in a separate file. It is the basic function of any office to distribute information to the people and departments concerned. The information collected is distributed to various individuals and departments to assist them in decision-making and other activities. An office is defined as a room reserved in an organization for all office activities. An office can also be defined as a place of planning and organization related to the production and distribution of goods and services. Examples of offices are the manager`s office, banks, restaurants, shops, etc. In the principal`s office, records are kept on students and staff. These are functions performed by people who work in different areas of an office, such as processing salaries, orders, and sales. A look at the positions advertised under the heading „clerk“ in the employment section of the newspaper can give a very good overview of the nature and scope of this type of work. The main task of the office is to gather information from the various sources.
In general, there are two sources of information for offices, internal and external. Internal information is provided by different business units. Letters, circulars, reports, invoices, interdepartmental notes, etc. are the internal sources of information. On the other hand, external sources are agencies and institutions that collect and disseminate information. As you can see, the typical office is the pivot of business operations and is therefore critical to the success of the business. Therefore, an office is an important part of the organization where various administrative and bureaucratic functions are performed to achieve the purpose of the organization. It attached importance to a functional business area and not to a specific location. A receptionist is often a customer`s first contact with the organization and can therefore set the tone for subsequent relationships with that customer. The reception tasks are above all the reception of customers and the satisfaction of their needs. This usually involves referring the customer to the right person or service, whether the customer is on the phone or in the office.
The receptionist can also keep logs of incoming customers and phone calls, and share information about the day`s activities, expected visitors, schedule changes, etc. with staff by noting them in a journal or otherwise. The receptionist may also receive mail for delivery to appropriate employees and prepare and monitor outgoing mail, although in large organizations these activities may be performed by the postal service. M.C. Shukla- The point where the largest concentration of paperwork is located is popularly known as the office. Each organization is founded with the aim of achieving specific objectives. In order to achieve this goal, various functions must be performed. The office is the focal point for all the different business activities.
Therefore, an office must perform various activities. For simplicity, we have divided the office function into two categories: Define office functions based on ancillary or administrative functions. This course will provide you with a basic knowledge of the type and scope of equipment and procedures used in most modern offices. That is the other activity of the office. The Office shall record information available from another source in the „Register Book“ and the „Transit Book“. Information received and collected should be properly recorded in an appropriate format.
